![]() Knowing the billing cycle will also help you when you follow up in step six. In that case, it’s a good idea to send the invoice closer to the payment date. Maybe they only send payment on the first of every month. It’s also important to know the company’s billing cycle. Ask your contact first so you don’t waste time. A different department may pay the invoice or an outside agency might’ve been contracted to handle payment. Even if you signed a contract with one person at a company, doesn’t mean they’ll be the one handling payment, says Forbes. ![]() ĭouble check that you’re sending the invoice to the right person. If you have any questions, please don’t hesitate to contact at. Accounting software will usually email the invoice for you and include payment options.ĭon’t forget to include a personal message by including an invoice letter, either as a cover letter or in the email. You can print it off on heavy paper and mail it, fax it or email it. You have a few options to send the invoice. If you’re a billing a company, they’ll especially frown on these types of errors. Sloppy mistakes make you look unprofessional. If they prefer to pay by credit card, include a link to process the payment.īelow is an example of a simple invoice made in FreshBooks:Īlso, double check your invoice for any spelling, grammatical or formatting errors. If they want to cut a check, include on your invoice how to make out said check. Companies may be more strict about how they pay. It’s usually better to write “Payment is due in 30 days” instead of “net 30” as this eliminates potential confusion.Īlso, check with the company first about how they prefer to pay you. ![]() It’s especially important to include clear payment terms, says. Plus, being polite will impress the company you’re billing and improve your relationship. Personal messages like “please pay your invoice within 15 days” or “thank you for your business” increase the chance of getting paid by 5 percent, according to Forbes. Include Important DetailsĬustomize the sample invoice to include your logo, the date, due date, invoice number, reference number (such as a PO#), your contact information, the company’s contact information such as address, payment terms and a personal message, if desired. At worst, they won’t trust you if you charge for things they didn’t agree to. Never charge extra fees or late fees that weren’t discussed with the client in advance, says Forbes. Add everything together to find the grand total. Then add anything that will affect the grand total such as sales tax, a discount or a balance outstanding. Find the Grand Totalįind the subtotal of all your line items. For an hourly rate, also include how many hours you worked per line item and the subtotal. Then add your flat fee or hourly rate per line item. Break out each one to cut down on any confusion that might delay receiving your money. Your clients want to know exactly what they’re paying for. Be sure to include a thorough description, the date the product or service was provided and quantities, if applicable. Add Products or ServicesĪdd a separate line item for each product or service you’re billing the client for. FreshBooks has free downloadable invoice templates customized for freelancers and small businesses by industry.ĭownload the template and open it in the program of your choice. There are many free invoice templates available for Word, Excel, Google Docs, PDF and other common formats. The first step to create your invoice is to choose an invoice template. Forbes has found that invoices that are sent the same day that a job is completed are 1.5x more likely to be paid. Want to simplify your invoicing process? FreshBooks has easy-to-use online invoicing software that gets you paid 2x faster.īe sure to invoice your client as soon as the work’s done. This will improve the overall financial management of your small business. Learning how to invoice correctly and efficiently will cut down on your paperwork and get you paid faster. Payment is requested via a document called an invoice. These businesses send products or perform services first and let the customer pay later. Small businesses that offer credit terms for their products and services need to learn how to invoice their customers, whether the customer is an individual or a company.
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